Privacy Policy
This Privacy Policy explains how Wima collects, uses, and safeguards information when you access or use our connected business platform across web and mobile applications.
Wima is designed to help businesses manage employee time, jobs, invoicing, and operational reporting in one place. By accessing or using the platform, you agree to the collection and handling of information in accordance with this policy.
1. Information We Collect
To provide and maintain the platform, we collect information relating to your business operations, team, and account usage:
- Account Details: Name, business name, email address, phone number, physical address, and login credentials.
- Team Data: Employee names, contact information, user permissions, time clock entries, shifts, and recorded working hours.
- Job & Customer Records: Client contact details, work site locations, job descriptions, schedules, and job status records.
- Invoicing & Operational Financials: Quotes, invoices, logged expenses, labour cost summaries, and platform-generated business reports.
- Technical & Usage Information: IP addresses, browser types, device identifiers, app usage statistics, and authorised time-tracking verification data where enabled.
2. How We Use Information
We use the collected information for straightforward operational and service purposes:
- To deliver, maintain, and improve platform functionality on web and mobile.
- To facilitate time tracking, job management, customer communication, and invoice creation.
- To calculate payable labour metrics, generate operational reporting, and provide net income overviews.
- To provide onboarding guidance, technical support, and account updates.
- To maintain security, protect against unauthorised access, and ensure reliable platform performance.
3. Financial & Accounting Clarification
- Operational Scope: Wima provides operational tools for quotes, invoices, labour tracking, expenses, and reporting.
- Working Alongside Existing Systems: Wima is not a full-service accounting platform or complete bookkeeping replacement. It is designed to work alongside your existing accounting and payroll software rather than replace them.
4. Data Sharing & Disclosure
We do not sell, rent, or trade your personal or business information. Information is only shared under limited circumstances:
- Service Providers: Trusted third-party infrastructure providers that supply cloud hosting, database management, and technical systems needed to run the platform.
- Authorised Actions: Where you choose to export data or connect third-party tools.
- Legal Requirements: Where disclosure is required by law, regulation, or legal proceedings.
5. Data Security & Storage
We implement industry-standard technical and organisational measures to protect your operational information, employee records, and billing data against loss, misuse, and unauthorised access or alteration.
6. Data Ownership & Access
- Your Data Ownership: Your business retains complete ownership of all records, customer files, employee data, and documents entered into Wima.
- Access & Updates: Account administrators can view, update, correct, or export their data at any time directly through the Wima dashboard.
7. Changes to This Policy
We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated revision date.
8. Contact Us
If you have any questions about this Privacy Policy or how your information is handled, please get in touch with our team via the Support or Contact links in the website footer.
